Dallas Office Legal Secretary

Nicolaides Fink Thorpe Michaelides Sullivan LLP is seeking a Legal Secretary with five to seven years of litigation experience to join our growing Dallas office and become an integral part of the firm's administrative and legal support team. This position performs a wide variety of legal and administrative tasks while demonstrating the ability to exercise good judgment, multi-task, and meet deadlines.

Ideal candidates are self-starters who can work independently and as part of a team, are highly organized, and are detail oriented. Proficiency with Microsoft Word, Outlook, Excel, PowerPoint, and Adobe Acrobat is required.

Initially the new hire will be asked to work in the office Monday through Friday from 8:30am-5:00pm, but once the tasks and responsibilities are learned, a hybrid schedule will be possible; three days in the office and two days remote. Our office is in Uptown Dallas with nearby parking facilities. The firm provides a parking reimbursement, if needed.

This is an exceptional opportunity to join a dynamic, stimulating, collaborative, and highly dedicated work environment built on collegiality and respect. We offer competitive salaries and benefits, including: medical, dental, vision, life, short-term and long-term disability. Employees are also eligible to enroll in the 401(K) Profit Sharing Plan, which includes employer contributions. The firm is committed to opportunities for advancement, professional development, and creating a culture of diversity, employee wellness, and community service.

Primary Duties and Responsibilities include, but are not limited to:

• Download digital files and save in the appropriate client matter folders in the document management system (NetDocs) and network drives;
• Coordinate e-filing in state and federal court, including gathering exhibits, preparing the Table of Contents and Table of Authorities;
• Update and maintain physical files;
• Prepare legal documents including formatting, proofreading, making revisions and finalizing;
• Save documents in document management system (NetDocs);
• Assist with preparing expense reports for attorneys;
• Maintain printers and copier, including filling with paper, clearing jams and basic troubleshooting;
• Pick-up mail from building mailroom daily, sort, scan and distribute as necessary;
• Order and maintain office and kitchen supplies; kitchen upkeep including loading and unloading dishwasher and organizing area;
• Submit building maintenance requests;
• Collaborate with Dallas, Chicago, Denver, San Francisco and San Diego Legal Assistants to provide support to attorneys across the firm;
• Perform other duties as assigned.

 
Knowledge/Skills/Abilities Required:
 

• Ability to work in the office Monday through Friday initially and then move to hybrid schedule; 3 days in office and 2 days remote
• Strong technology skills; familiarity with a document management system is highly desirable
• Proficiency in Microsoft Office and Adobe Acrobat Pro
• Ability to communicate clearly and concisely, both verbally and in writing
• Strong attention to detail and excellent proofreading skills
• Ability to work well in a team environment
• Ability to prioritize and manage multiple assignments under time pressure
• Ability to take initiative and follow through on projects
• Ability to perform at high levels and successfully adapt to changing priorities and working demands

Education/Experience/Certifications:
 

• Minimum AA degree; Bachelor’s degree desirable;
• Five to seven of litigation legal assistant experience; and
• Previous experience working in a law firm

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Qualified candidates are asked to submit a resume and cover letter summarizing your work history here: Dallas Legal Secretary Application

No phone calls or agencies, please.

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Nicolaides Fink Thorpe Michaelides Sullivan LLP is an Equal Opportunity Employer M/F/D/V. We support and encourage workforce diversity. We do not discriminate on the basis of race, color, gender, religion, age, national origin, sexual orientation, or disability in any of our recruitment, hiring, or placement processes.

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